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Microsoft presentation software (PowerPoint) includes text-editing and graphics tools that can create slides for public presentations. The presentations can be printed, projected, displayed on a monitor, saved and published as Web pages.
How to start MS – PowerPoint Program
- Open ‘Start’ menu
- Go to Programs
- Choose Microsoft – office
- Choose Microsoft – PowerPoint program
- Ms – window will appear
Exploring Ms – PowerPoint Window
- Title Bar
- Menu Bar
- Standard Bar
- Formatting Toolbar
- Vertical and Horizontal Ruler Bars
- Working place
- Horizontal + Vertical Scroll Bars
- Status Toolbars
- Task bars
Understanding PowerPoint Views
- Slide view
- Outline view
- Slide sorter
- Notes pages
Starting a new presentation
- Open file menu
- Click new
Exercise 1
p Create a new blank presentation
Entering text
- Choose the text layout i.e. title and subtitle
- Click to add title
- Type the title
- Click to add subtitle
Add a preset design
- Open format menu
- Choose ‘slide design’
- Choose the design template you want in the look in section
Adding new slide
- From the slide layout dialog box, select the layout i.e bulleted list\
- Type the title
- Type the details
Changing the slide layout
- Open format menu
- Choose slide layout
- Choose the layout you want i.e text and clipart
Entering drawings
- Double click on the Clipart placeholder
- Choose the cartoon you want
- Click ok
Moving through the slides
- Use double arrows button on the scroll bar to move to the previous or next slide
- Or press the page up and page down keys on the keyboard
Deleting slides
- Move to the slide to be deleted
- From edit menu
- Select delete slide
Saving a presentation
- Open file menu
- Click “Save as”
Dialog box appears
- Choose the location of the file i.e. D:/
- Type the file Name
- Click Save
Opening the presentation
- Open the ‘file’ Menu
- Choose ‘open’
Dialog box appears:-
- Specify the location of the file i.e. D:/
- Click ‘Open’
Saving An Existing presentation
- Open ‘File’ menu
- Click ‘SAVE’
Closing the presentation
- Open the file Menu
- Click close or click X button
Exit Ms – PowerPoint
- Open file Menu
- Click EXIT
Running a presentation
- Once you have made the slides for presentation, you can run it as a slide show.
- Go to slide 1
- Click on slide show button on the left of the window
Entering a graph onto a slide
- Double-click on the graph placeholder
- Highlight all the information in the datasheet
- Press delete key on the keyboard to clear all the original data
- Type the sales data for each region as shown in the example
- Click outside the datasheet to return to PowerPoint
- The graph will be displayed on the slide
Changing the order of slides
- Click the slide sorter view button
- Click on the slide you wish to move
- Hold down the left hand mouse button and drag the slide to the position required
Creating notes pages
- In notes pages View, you create notes that you print and use as a guide during your presentation.
- In slide sorter view, select the slide
- Open view menu
- Choose ‘notes page’
- Type the notes for the speaker
Master Slides
- Open view menu
- Go to ‘master’
- Choose slide master
- Go to insert menu
- Choose date and time
- Specify other attributes
- Click apply to all
Drawing tools
p UsingAutoshapes on the drawing toolbar to create different objects
Page setup
- If you intend to use PowerPoint for anything other than on-screen slideshows , you will need to set the size of the slides you are producing
- Open file menu
- Click Page set up
Printing the presentation
- Open ‘file’ menu
- Click ‘Print”
- The dialog box appears
- Specify the printer type/Name, No. of Copies, no of slides / handouts etc.
- Click Print
Print the Slides / Handout
The steps if you are using Power Point 2007
- On your PC
- Click File > Print.
- Specify how many copies you want to print.
- Ensure that the selected printer is the one you want to use.
- Click the down arrow, as illustrated, to see more printer options, including the Add Printer command that helps you connect to a different printer available on your network:
- If you’re through setting print options, select print. Otherwise, continue to mark other settings (such as which slides to print and the layout for notes or handouts) as described in the following procedures.
- If you decide not to print after you’ve opened the Print dialog box, just switch to another tab on the PowerPoint generic ribbon, such as Home, to dismiss the Print dialog box.
- Specify which pages you what to print
- By default, the first option under Settings in the Print dialog box is set to Print All Slides.
- If you don’t want to print all slides, in the Slides box, you can type the numbers of the slides to be printed. Type individual slide numbers and/or hyphenated ranges of slides, and separate them with commas (spaces are not necessary):
- For example, typing: 1, 3, 5-7, 10 would print slides 1, 3, 5, 6, 7, and 10.
You can also click the down arrow and change Print All Slides to another option such as Print Current Slide or Print Selection:
- To print one or more slides that you select, go back to the Home tab, and in Normal view, select your slides from the thumbnail pane on the left. To select multiple slides, press and hold Ctrl while you click the slides you want to print. When you’re done with your selection, click File > Print, and use the Print Selection option.
- To print the slide that you were working on right before choosing File > Print, use the Print Selection option. (After you choose this option, the preview pane shows you which slide will be printed.)
Topic 2: Presentation – Computer Notes Form 4
To print Notes and Slides
- When you print speaker notes, you get one slide per page, with space allotted for speaker notes below the slide. The Preview pane in the Print dialog box shows you what your printed page will look like.
- In the Print dialog box, under Settings, select the second box (which by default is set to Full Page Slides) to expand the list of options. Then, under Print Layout, select Notes Pages.
- If you’re through setting print options, select print. Otherwise, continue to mark other settings as described in the other procedures in this article.
To print handout
- You can print handouts that show 1, 2, 3, 4, 6, or 9 slides per page. If you print three slides per page, the slides appear on the left side of the page with printed lines for note-taking on the right side of the page. This “three-up” layout is the only one that includes printed lines for note-taking.
- In the Print dialog box, under Settings, select the second box (which by default is set to Full Page Slides) to expand the list of options. Then, under Handouts, select the page layout you want.
- For handout pages containing four, six, or nine slides, there are two options to choose from for each: horizontal ordering (as illustrated in the first picture below) or vertical ordering (the second picture below).
- If you’re through setting print options, select print. Otherwise, continue to mark other settings as described in the other procedures in this article
Print full page slides
- With this option you get one slide per page. The orientation (Landscape or Portrait) of the printed pages is automatically matched to the orientation of your slide layout.
- In the Print dialog box, under Settings, ensure that the second box is set to Full Page Slides. If it isn’t, click the down arrow on the control to expand the list of options. Then, under Print Layout, select Full Page Slides.
- If you’re through setting print options, select print. Otherwise, continue to mark other settings as described in the other procedures in this article.
- Other layout options: Select Frame Slides to print a thin border around each slide. Select Scale to Fit Paper to ensure that the slide content is printed in the maximum size that will fit on the page size and orientation you’ve selected. Select the High quality option to increase resolution, blend transparent graphics, and print soft shadows in your printout. If you choose Print Comments and Ink Markup, a separate page is printed for the comments that are in the presentation.
