Topic 7: Elementary Balance Sheet – Book Keeping Notes Form 1

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The first subcategory lists the current assets in order of their liquidity.

Here’s a list of the most common accounts in the current section:

  • Current
  • Cash
  • Accounts Receivable
  • Prepaid Expenses
  • Inventory
  • Due from Affiliates
The second subcategory lists the long-term assets. This section is slightly different than the current section because many long-term assets are depreciated over time.
Thus, the assets are typically listed with a total accumulated depreciation amount subtracted from them.

Here’s a list of the most common long-term accounts in this section:

  • Long-term
  • Equipment
  • Leasehold Improvements
  • Buildings
  • Vehicles
  • Long-term Notes Receivable
Many times there will be a third subcategory for investments, intangible assets, and or property that doesn’t fit into the first two.

Here are some examples of these balance sheet items:

  • Other
  • Investments
  • Goodwill
  • Trademarks
  • Mineral Rights

According to the historical cost principle, all assets, with the exception of some intangible assets, are reported on the balance sheet at their purchase price. In other words, they are listed on the report for the same amount of money the company paid for them.

This typically creates a discrepancy between what is listed on the report and the true fair market value of the resources. For instance, a building that was purchased in 1975 for $20,000 could be worth $1,000,000 today, but it will only be listed for $20,000.

This is consistent with the balance sheet definition that states the report should record actual events rather than speculative numbers.

Topic 7: Elementary Balance Sheet – Book Keeping Notes Form 1

Topic 7: Elementary Balance Sheet - Book Keeping Notes Form 1

Liabilities Section

Liabilities are also reported in multiple subcategories. There are typically two or three different liability subcategories in the liabilities section: current, long-term, and owner debt.

The current liabilities section is always reported first and includes debt and other obligations that will become due in the current period. This usually includes trade debt and short-term loans, but it can also include the portion of long-term loans that are due in the current period. The current debts are always listed by due dates starting with accounts payable.

Here’s a list of the most common current liabilities in order of how they appear:

  • Current Liabilities
  • Accounts Payable
  • Accrued Expenses
  • Unearned Revenue
  • Lines of Credit
  • Current Portion of Long-term Debt
The second liabilities section lists the obligations that will become due in more than one year. Often times all of the long-term debt is simply grouped into one general listing, but it can be listed in detail.

Here are some examples:

  • Long-term Liabilities
  • Mortgage Payable
  • Notes Payable
  • Loans Payable
A lot of times owners loan money to their companies instead of taking out a traditional bank loan. Investors and creditors want to see this type of debt differentiated from traditional debt that’s owed to third parties, so a third section is often added for owner’s debt. This simply lists the amount due to shareholders or officers of the company.

Equity Section

Unlike the asset and liability sections, the equity section changes depending on the type of entity. For example, corporations list the common stock, preferred stock, retained earnings, and treasury stock. Partnerships list the members’ capital and sole proprietorship list the owner’s capital.
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